Astoria Downtown Historic District Association
The executive director is responsible for planning,
organizing, and directing the activities and operations of the Astoria
Downtown Historic District Association (ADHDA), including its involvement in
the Oregon and/or National Main Street Programs.
The executive director represents the ADHDA and
its members to the public, and is the primary liaison to other community
organizations, governing bodies, members and the general public.
The executive director post is a full-time position.
Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.
The executive director works under the general
direction of the ADHDA board of directors, a body of nine volunteers.
The board will review the executive director’s work for progress, effectiveness
and conformity with established objectives, standards and policies.
The executive director reports to the
ADHDA board of directors, and is responsible for overseeing the work of any
additional ADHDA employees and the organization’s volunteers.
The duties listed below are examples of the various
types of work that may be performed by an individual serving as the ADHDA executive
director. It should not be considered an exhaustive list.
Serve as the primary point of contact for the
Manage and disseminate inbound and outbound
communication for the organization.
Attend community/civic/government meetings as the
Serve as the ADHDA representative at Oregon Main
Street managers’ meetings (requires out-of-town, overnight travel on a
Manage all administrative aspects of the program
required for day-to-day operation.
Seek out and take advantage of opportunities for
professional and educational development as they relate to the Main Street
Manage and track data related to the organization’s
efforts, including membership, contact lists, building inventories, economic
investment, downtown vacancies, jobs created or retained, photo documentation,
Monitor activities and reporting to ensure
satisfaction of Main Street Program requirements.
Work with the board of directors to ensure
committees are appropriately staffed, organized, developed and led, and are
working effectively in support of goals set by the board of directors.
Ensure committees meet monthly. Assist the committee
chair and board liaison with development of the agenda and communications
related to the meeting. Attend and participate in all committee meetings. It is
not the executive director’s responsibility to take meeting minutes, but to
ensure minutes ARE recorded.
Assist committees with volunteer involvement,
including assistance with placing and training volunteers, tracking hours
contributed by volunteers, and ensuring volunteer efforts are recognized.
Assist with development and implementation of work
plans (typically one annual work plan per committee, 4-6 total per year, with
more detailed plans developed for specific complex projects).
Assist committees in execution of their plans and
projects. This does not, however, mean taking full responsibility for all of the work prescribed by the plans
Facilitate communication between the board of
directors and committee leadership (committee chairs). Ensure committee
leadership meets regularly to share information and opportunities for
collaboration across committees.
Work with the board of directors to develop and
track the annual budget.
Work with the ADHDA treasurer to insure the
organization’s bills are approved and paid, and all required financial
reporting is completed and submitted on time.
Apply for, track and report on grants that are not
Encourage and facilitate a cooperative climate with
other neighborhood and community organizations, as well as local government.
Serve as an advocate for downtown development and
projects that support goals set by the board of directors.
Promote the organization’s events, programs and
projects using multiple vehicles including traditional media, public relations
and social media.
Assist in planning, coordination and management of
events, including on-site participation as needed. For each major event, document
the event planning process and timeline, preparation, set-up, tear-down,
volunteer requirements (number of volunteers and jobs), vendor contacts,
permits and insurance requirements, etc. for future reference.
Purchase budgeted supplies, printing, equipment and professional
services for the organization.
The executive director will also be expected to satisfy the
following basic requirements:
a motor vehicle safely and legally (valid driver’s license and use of personal
car and air as required, with occasional overnight stays (air, mileage, hotel
and per diem paid by ADHDA).
dependability and reliability with respect to timeliness, attendance,
follow-through, and ability to work independently and efficiently.
o – Communicate clearly, effectively and
o – Think critically.
o – Exercise diplomacy.
o – Recognize sensitive/political situations
and act accordingly.
o – Speak comfortably in front of large groups.
o – Manage multiple projects, set priorities
and shift priorities as needed.
o – Perform comfortably in a largely
self-directed work environment.
o – Conduct himself/herself professionally at
o – Conduct himself/herself in accordance with ADHDA
policies and procedures.
Education and Professional Experience
A high school diploma or equivalent is required. A bachelor’s degree is
preferred, though experience may be considered in lieu of a degree.
proficiency in Microsoft Office, including Outlook, is required.
to learn content management system for website updates, as well as other
software and systems for data collection and management is also required.
proficiency or willingness to learn basic skills in Adobe Creative Suite,
including InDesign and Photoshop, is a plus.
Marketing experience or demonstration of a strong grasp of basic
marketing concepts is required.
Demonstration of progressively responsible professional experience is
desired; at least five years of which have
been in a management position.
of experience managing across committees and
organizations where volunteers are managed, as well as experience as a
volunteer, is a plus.
Experience working professionally within non-profit organizations is a
Demonstration of ability to build consensus among disparate groups and
people through influence
and persuasion is important.
or experience with the National and/or Oregon Main Street Programs is preferred.
This is a
supervisory position. This position may supervise assigned employees which would
include scheduling and assigning work;
mentoring, coaching, and training; developing work plans and reviewing work for
completion; evaluating performance
and providing necessary feedback to employees; setting work standards; imposing or effectively recommending
necessary disciplinary action; responding to grievances; and making or
effectively recommending hiring and termination decisions.
Work Environment and Physical Demands
The work environment and working conditions described are representative
of those that are typical of the job and must be agreeable to an employee for him or her
to successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Much of this
job is performed in an office environment under usual working conditions. The
noise level in the work area is typical of
most office environments, with telephones, personal interruptions, and background noises. Work is also performed in
numerous meeting settings in offices, conference rooms, public spaces
and downtown businesses. A significant portion of the job requires an “on the street”
presence downtown, with the executive director calling on businesses, property
owners and other stakeholders.
Some of this job is performed at downtown events including supervision
of event setup, operation, and clean up.
travel includes local, regional and national meetings.
position may regularly require evening and weekend work.
must occasionally lift and/or move up to 25 pounds, and infrequently lift
and/or move up to 60 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and the ability to adjust focus.
Manual dexterity and coordination are required to perform the work. This
is used while operating equipment
such as computer keyboards and telephones.
Salary and Benefits
The salary offered to a prospective employee will be dependent on his
or her experience and qualifications. A predetermined
number of paid personal days will be offered in lieu of sick days/vacation
days, as specified in the offer of employment. No other benefits, including
insurance, are offered at this time.
To apply for this position, send a resume and cover letter outlining
your interest and qualifications to:
ADHDA Executive Director Search Committee
PO Box 261
Astoria, OR, 97103
closes June 7, 2013.